Senior Administrative Specialist

Company: Disability Solutions
Location: Saint Louis
Posted on: November 16, 2024

Job Description:

Job Summary Job Opportunity: Senior Administrative SpecialistJob Title: Senior Administrative SpecialistLocation: St. Louis, MOPay: $23.00 / hrEnvironment: Corporate OfficeWho is GardaWorld?GardaWorld is the world's largest privately owned security services company. We protect our clients' staff and assets wherever they are. We offer career advancement opportunities, encourage diversity, and are proud to be an equal-opportunity employer. GardaWorld Security Services is looking for an Administrative Specialist in our corporate office in St. Louis, MO.Duties & Responsibilities:

• Maintain office services by organizing office operations and procedures, designing filing systems, reviewing and approving supply orders, and monitoring clerical functions.
• Establish and maintain corporate vendor relationships to achieve the best possible rates for services provided to the corporate office.
• Order flowers/gift baskets for bereavement on behalf of Garda.
• Provide administrative assistance to the senior leadership team as needed.
• Oversee scheduling of corporate conference rooms and maintenance of technology and supplies.
• Ensure all refrigerators are stocked prior to meetings and provide meals for meetings upon request.
• Reconcile receipts with corporate AmEx card statements.
• Plan and execute corporate office events as needed.
• Manage the upkeep of the office by maintaining open lines of communication with building management.
• Update and manage key card and keypad access to the building (corporate and STL offices).
• Distribute information supplied by building management that will affect those in the corporate office (fire alarm testing, parking lot maintenance, etc.).
• Answer phones and provide back-up assistance for the Administrative Receptionist.Skills:
  • Excellent written communication and composition.
  • Maintains professionalism in all interactions.
  • Work experience in an administrative capacity.
  • Self-motivated to see job tasks through to completion.
  • Experience working with Microsoft Office suite products (Outlook, Excel, Word, Teams, etc.).Included Benefits/Perks:
    • Medical
    • Dental
    • Vision
    • 401K
    • Generous PTOIt is the policy of GardaWorld Security Services to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, veteran status, or disability in accordance with applicable federal laws. In addition, GardaWorld Security Services complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment including, but not limited to hiring, placement, assignment, promotion, termination, layoffs, recalls, transfers, leaves of absence, compensation, and training. It is also the policy of GardaWorld Security Services not to honor requests that employees be assigned on the basis of sex or any other classification protected by law, unless such request is based on a bona fide occupational qualification for that assignment.

Keywords: Disability Solutions, O'Fallon , Senior Administrative Specialist, Administration, Clerical , Saint Louis, Missouri